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Scholar's Archive User Guide

This guide will help users of OSU's Institutional Repository, ScholarsArchive@OSU, deposit and manage their content.

Depositing Your Honors College Thesis -or- Undergrad Thesis/Project


Questions about the upload process? Contact us here or email

scholarsarchive [at]


► FORMAT: Theses and projects must be PDFs. Adobe Acrobat Pro is the preferred software for making PDF documents. It is available in the Milne Computing Center.

► TITLE: Name your file using this format: LastnameFirstnameMiddleinitialGraduationyear.pdf

Example: SmithEmilyA2018.pdf

► ACCESSIBILITY: Is your document accessible? Take a look at our Accessibility Submission Guide. While making accessibility changes is not required, it is considered best practice to avoid common accessibility issues.


  1. Login.
  2. Select type of work.
  3. Describe your work with metadata.
  4. Upload files.
  5. Choose visibility level.
  6. Review.
  7. Read deposit agreement & save.
  8. Wait for approval.


  • Go to the ScholarsArchive@OSU homepage.
  • Click “Login” in the upper right corner.
  • Login with your ONID credentials.
  • You are now on your Works page.


  • Select “Add new work” on the right side.
  • As appropriate, choose “Honors College Thesis” or “Undergraduate Thesis or Project.
  • If you have questions, contact us.


  • Key fields are required and marked in blue on the edit page.
  • If you aren’t sure about a field, contact us.

Detailed Field Information

  • Title - Title of your work.
  • Creator - Your name, in the form: Last name, First name Middle initial.
    • Example: Franklin, Rosalind E.
  • Abstract - Use the abstract from your work.
  • License - This must match the license stated on your work. See and Copyright and Licensing for license information.
  • Resource Type - Choose “Honors College Thesis” or “Undergraduate Thesis.”
  • Dates - Select “Date Issued.” Enter the date you presented your work.
  • Degree Level - Choose “Bachelor’s.”
  • Degree Name - Choose the name of the degree for which you are a candidate. If you do not see your degree name in the list, select “Other” and enter the name.
  • Degree Field - Name of the field for which you are a candidate (e.g. Soil Science). If you do not see your degree field listed, select “Other” and enter the name of the degree.
  • Commencement Year - Enter your commencement year as printed on your thesis or project.
  • Advisor/Mentor - Do not enter any titles. Use the form: Last name, First name Middle initial.
  • Committee Members - Enter one per line. Do not enter any titles. Use the form: Last name, First name Middle initial.
  • Academic Affiliation - The academic department with which you are affiliated.
  • Non-Academic Affiliation - Select "Honors College" if it applies. If your work was associated with other programs, please add them here (e.g. Natural Resources Program, etc.). If you do not see your program listed, select “Other” and enter the name.
  • Subject - Optional but encouraged.
  • Rights Statement - In Copyright.

Additional Fields (Optional)

  • Related Items - If there are other items in ScholarsArchive@OSU, relevant website (e.g. your research group's website), or other resources that you can link to that will help users understand your work, enter URLs for them here.
  • Funding Statement - If your research was funded by a grant, scholarship, or other funding vehicle, enter an acknowledgement here.
  • Geographic Coordinates - Optional.


  • Click “Files” at the top of the edit page.
  • Select “Add files” and choose your thesis/project file on your computer or drag and drop it into the box.

File Size Limitations

Generally, files smaller than 2GB will upload through ScholarsArchive@OSU’s web interface. Please contact us for a consultation if you have larger files.


  • On the right, select “Public” (recommended), “Oregon State University” only, or “Private.”


Contact us if you have questions about embargoes.

Users may temporarily restrict access to content on ScholarsArchive@OSU due to ongoing research, pending publication, or other reasons. Details are available on the Embargoes and Access Controls page.


  • Go back and review your metadata for errors and misspellings.
  • NOTE: You cannot make changes after you submit your work into the review process -- if you want to change something, you must contact an administrator.


  • Under Visibility, click “Deposit Agreement” to read it and then tick the box.
  • Click “Save.”


  • Once your work has been submitted, it enters the review process.
  • You will receive notifications (via email and in your ScholarsArchive account) regarding the status of your work, including whether you need to make changes before it can be accepted.
  • After it is accepted, your work will be posted to ScholarsArchive.
  • If you need to make changes, see Document Review Process.

Questions about the upload process? Contact us here or email

scholarsarchive [at]

Depositing Other Undergraduate Scholarly Content

If you want to deposit other content, such as posters or presentations, for your official transcript notation, select the appropriate work type from the list after you select “Share Your Work” on the homepage.

When uploading, ensure that you:

  • Enter as much metadata as possible.
  • Non-Academic Affiliation - If you are applying for Transcript Notation, please select "Undergraduate Research, Scholarship, and the Arts (URSA)."
  • Resource Type - Select the appropriate form from the list.
  • Related Items - If there are other items in ScholarsArchive@OSU associated with your work such as your undergraduate thesis, enter the URL for it in this field.

Information about depositing datasets is listed in the Research Datasets section.

Questions about the upload process? Contact us here or email

scholarsarchive [at]