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Scholar's Archive User Guide

This guide will help users of OSU's Institutional Repository, ScholarsArchive@OSU, deposit and manage their content.

Depositing Your Honors College Thesis -or- Undergrad Thesis/Project

 

Questions about the upload process? Contact us here or email

scholarsarchive [at] oregonstate.edu


PLEASE NOTE:

The Undergraduate Thesis or Project worktype is only for theses and projects directly related to graduation. If you are uploading a report or project for a class, go to: Depositing Other Undergrad Content


PREPARE YOUR FILES

► FORMAT: Theses and projects must be PDFs. Adobe Acrobat Pro is the preferred software for making PDF documents. It is available in the Milne Computing Center.

► FILE NAME: Name your file using this format: LastnameFirstnameMiddleinitialGraduationyear.pdf

Example: SmithEmilyA2018.pdf

► ACCESSIBILITY: Is your document accessible? Take a look at our Accessibility Submission Guide. While making accessibility changes is not required, it is considered best practice to avoid common accessibility issues.


TO DEPOSIT YOUR WORK

  1. Login.
  2. Select type of work.
  3. Describe your work with metadata.
  4. Upload files.
  5. Choose visibility level.
  6. Review.
  7. Read deposit agreement & save.
  8. Wait for approval.

1. LOGIN

  • Go to the ScholarsArchive@OSU homepage.
  • Click Login in the upper right corner.
  • Login with your ONID credentials.
  • You are now on your Works page.

2. SELECT TYPE OF WORK

  • Select Add new work on the right side.
  • As appropriate, choose Honors College Thesis or Undergraduate Thesis or Project.
  • If you have questions, contact us.

3. DESCRIBE YOUR WORK WITH METADATA

  • Key fields are required and marked in blue on the edit page.
  • If you aren’t sure about a field, contact us.

Detailed Field Information

  • Title - Title of your work.
  • Creator - Your name, in the form: Last name, First name Middle initial.
    • Example: Franklin, Rosalind E.
  • Abstract - Use the abstract from your work. This is also the place to include your keywords.
  • License - This must match the license stated on your work. See CreativeCommons.org and Copyright and Licensing for license information.
  • Resource Type - Choose Honors College Thesis or Undergraduate Thesis.
  • Dates - Select Date Issued. Enter the date you presented your work.
  • Degree Level - Choose Bachelor’s.
  • Degree Name - Choose the name of the degree(s) for which you are a candidate. If you do not see your degree name in the list, select Other and enter the name.
  • Degree Field - Name of the field(s) for which you are a candidate (e.g. Soil Science). If you do not see your degree field listed, select Other and enter the name of the degree.
  • Commencement Year - Enter your commencement year as printed on your thesis or project.
  • Advisor/Mentor - Do not enter any titles. Use the form: Last name, First name Middle initial.
  • Committee Members - Enter one per line. Do not enter any titles. Use the form: Last name, First name Middle initial.
  • Non-Academic Affiliation - Select Honors College if it applies. If your work was associated with other programs, please add them here (e.g. Natural Resources Program, etc.). If you do not see your program listed, select Other and enter the name.
  • Subject - Optional but encouraged.
  • Rights Statement - In Copyright.

Additional Fields (Optional)

  • Related Items - If there are other items in ScholarsArchive@OSU, relevant website (e.g. your research group's website), or other resources that you can link to that will help users understand your work, enter URLs for them here.
  • Funding Statement - If your research was funded by a grant, scholarship, or other funding vehicle, enter an acknowledgement here.
  • Geographic Coordinates - Optional.


4. UPLOAD FILES

  • Click Files at the top of the edit page.
  • Select Add files and choose your thesis/project file on your computer or drag and drop it into the box.

File Size Limitations

Generally, files smaller than 2GB will upload through ScholarsArchive@OSU’s web interface. Please contact us for a consultation if you have larger files.


5. CHOOSE VISIBILITY LEVEL

  • On the right, select Public (recommended), Oregon State University only, or Private.

Embargoes

Contact us if you have questions about embargoes.

Users may temporarily restrict access to content on ScholarsArchive@OSU due to ongoing research, pending publication, or other reasons. Details are available on the Embargoes and Access Controls page.


6. REVIEW

  • Go back and review your metadata for errors and misspellings.
  • NOTE: You cannot make changes after you submit your work into the review process -- if you want to change something, you must contact an administrator.

7. READ DEPOSIT AGREEMENT & SAVE

  • Under Visibility, click Deposit Agreement to read it and then tick the box.
  • Click Save.


8. WAIT FOR APPROVAL (& MAKE CHANGES AS NEEDED)

  • Once your work has been submitted, it enters the review process.
  • You will receive notifications (via email and in your ScholarsArchive account) regarding the status of your work, including whether you need to make changes before it can be accepted.
  • After it is accepted, your work will be posted to ScholarsArchive.
  • If you need to make changes, see Document Review Process.

Questions about the upload process? Contact us here or email

scholarsarchive [at] oregonstate.edu

Depositing Other Undergraduate Scholarly Content

If you want to deposit other content, such as posters or presentations from a class or items for your official transcript notation, select the appropriate work type from the list after you select Share Your Work on the homepage -- in most cases, such as depositing papers or presentations from a class, this will be Other.


PREPARE YOUR FILES

► FORMAT: Theses and projects must be PDFs. Adobe Acrobat Pro is the preferred software for making PDF documents. It is available in the Milne Computing Center.

► FILE NAME: Please choose a file name that makes sense and looks professional.

► ACCESSIBILITY: Is your document accessible? Take a look at our Accessibility Submission Guide. While making accessibility changes is not required, it is considered best practice to avoid common accessibility issues.


► Enter as much metadata as possible!

Detailed Field Information

  • Title - Title of your work.
  • Creator - Your name, in the form: Last name, First name Middle initial.
    • Example: Franklin, Rosalind E.
  • Abstract - Use the abstract from your work or write a short summary about it.
  • License - This must match the license stated on your work. See CreativeCommons.org and Copyright and Licensing for license information.
  • Resource Type - Select the appropriate form from the list.
  • Dates - Select Date Issued. Enter the date you presented or turned in your work.
  • Academic Affiliation - The academic department with which you are affiliated.
  • Non-Academic Affiliation - If you are applying for Transcript Notation, please select Undergraduate Research, Scholarship, and the Arts (URSA). Other common selections: Celebration of Undergraduate Excellence or BioResource Research.
  • Rights Statement - Please choose one.
  • Related Items - If there are other items in ScholarsArchive@OSU associated with your work such as your undergraduate thesis, enter the URL for it in this field.
  • Conference Name, Section/Track, and Location - Complete these fields if you presented your work at a conference or event.

Information about depositing datasets is listed in the Research Datasets section.


Questions about the upload process? Contact us here or email

scholarsarchive [at] oregonstate.edu