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Scholar's Archive User Guide

This guide will help users of OSU's Institutional Repository, ScholarsArchive@OSU, deposit and manage their content.

Navigating the Deposit Review Process

Once your work has been deposited in ScholarsArchive@OSU, it enters the review process.

You will receive a notification (via email and in your ScholarsArchive@OSU account) stating that your document is under review. You will also receive notifications if changes are required. Making changes requires several steps:


Make Changes to your File

​If you made changes to your file and need to upload a new version:

  1. Login to ScholarsArchive@OSU and go to your item's page. You can access it via the link in your notification email or from your ScholarsArchive@OSU account.
  2. Go to the bottom of the page and find the file you want to change. To the right of that file, under "Actions," select "Versions."
  3. Click "Browse" and choose the new file you want to upload.
  4. Click "Upload New Version."
  5. Find the title of your work in the gray bar above the file name title. Click it to go back to your item's page.
  6. ​At the bottom of the screen, click on "Review and Approval."
  7. Choose "Request Review" and add any comments you have for the reviewers to note (e.g. "I've made the changes you requested").
  8. Select "Submit." This places your work back in the review queue.

Make Changes to your Metadata

​If you have been asked to make changes to the metadata (e.g. misspelled the title, forgot to include a committee member), login to ScholarsArchive@OSU and go to your item's page. You can access it via the link in your notification email or from your ScholarsArchive@OSU account.

  1. Select "Edit," located on the right side.
  2. Make the requested changes.
  3. Select "Save" on the right side.
  4. ​Back on your item's page, click on "Review and Approval" at the very bottom.
  5. Select the "Restart Review Process" and add any comments you have for the reviewers to note (e.g. "I've made the changes you requested").
  6. Select "Submit."

Questions about the review process? Contact us here or email

scholarsarchive [at] oregonstate.edu