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NIH Public Access Policy: How to Comply

Instructions for faculty and graduate students awarded NIH grants to comply with public access policy, using the NIHMS system.



The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central immediately upon acceptance for publication.  Although the record for the article will be located in PubMed Central, some publishers may require you to embargo the full text of the article for a specified period of time.  However, the Policy requires that publishers make the full text of these papers accessible to the public on PubMed Central no later than 12 months after publication.

How to Comply

All of your papers that fall under the NIH Public Access Policy, whether in press or in print, must include evidence of compliance in all of your NIH applications and reports.

Determine Applicability
Does the NIH Public Access Policy apply to your paper?

Address Copyright
Ensure your publishing agreement allows the paper to be posted to PubMed Central in accordance with the NIH Public Access Policy. If you an OSU faculty member, because of the OSU Open Access Policy you retain the copyright to the accepted manuscript version (post peer review, pre final publisher typesetting) of your article and can submit it to PubMed Central without an embargo. 

Submit Paper
Submit papers to PubMed Central and approve public release.

Include PMCID in Citations
Include the PMCID at the end of the full citation in your application or report.
You do not need to find PMCIDs for all articles in an NIH grant application, proposal or progress report. You only need to include the PMCID when citing applicable papers that you author or that arise from your NIH-funded research.

Your Librarian

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Michael Boock
Contact me for help with questions pertaining to copyright, the OSU Faculty Open Access policy, open access publishing, digital collections of scholarship. I am the library liaison for the College of Forestry and the Honors College.