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Guide to the Special Collections and Archives Research Center

Reproductions / Duplication

SCARC provides researchers with digital access copies of materials under the scope of fair use. Any individual or organization conducting or requesting digitization of copyrighted materials is responsible for determining whether the subsequent use of this reproduction falls within the parameters of fair use.

SCARC requires each item or group of items to be reviewed before reproductions can be made, and maintains the right to limit or refuse reproduction of material if the act of duplication:

  • Is in violation of restrictions placed by the item’s donor
  • May result in physical damage to the item
  • Cannot be completed due to the item’s physical size or format

Upon approval, researchers may take images using SCARC’s BookEye scanner, a self-service machine in the SCARC Reading Room available to use for most collection items. SCARC staff will review materials prior to your use and advise you on the use of the Bookeye. A personal digital camera, or cell phone may also be used.  The use of personal, portable scanners is prohibited.

Researchers unable to conduct research on site may request that access scans be created by SCARC staff. This service is limited to paper records and is dependent on staff availability. We offer 50 scans free of charge; further scans are $.25 each. Turnaround time may exceed two weeks.

SCARC may be able to provide high resolution scans or reproductions of non-paper formats including slides, glass plate negatives, and legacy audio/visual formats (e.g. U-matic, Betamax, reel-to-reel, and LPs). Individuals or organizations requesting reproductions are subject to any fees assessed by third party vendors, and will be notified of the estimated cost prior to duplication. At present, SCARC does not have the capacity to provide scans of large format materials (e.g. oversize maps, aerial photographs, etc.).

Reproductions Fees

The Special Collections and Archives Research Center provides free access scanning service for off-site researchers. This service is limited to requests no larger than fifty pages of textual material. Access scans are defined by SCARC as 150-dpi images scanned to PDF.

Scanning requests beyond fifty pages are subject to the fee schedule itemized below. So too are scanning orders that do not fit within the parameters defined here as access scanning. Very large scanning orders may be referred to third-party vendors, in consultation with the patron.

150 dpi jpg scan to PDF: $0.25/image
150 dpi tif scan: $1.00/image
300 dpi tif scan: $1.50/image
600 dpi tif scan: $2.00/image
900 dpi tif scan: $2.50/image
1200+ dpi tif scan: $3.50/image

Duplication of Film/Video/Sound

Detailed estimates for reproduction of moving images (videotapes or motion picture films) are provided on a case-by-case basis. The approximate costs for these services are:

Duplication of cd/dvd: $6.00/disk
Duplication of VHS and audiocassette tapes, MiniDV, DVPRO and DVCAM: $31.00/hour (1 hour minimum charge), plus a $13.00 handling fee for each order
Duplication of Other Legacy Media: Users requesting access to legacy material for which a digital file has not yet been made should be prepared to meet costs involved in the making of preservation masters for SCARC in order to obtain the copies they are requesting. These costs are assessed on a case-by-case basis. A SCARC staff member will work on providing you with a quote after your request for duplication has been made.


SCARC is able to process payments made via check. Please contact us for further details.