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ACRL Statistics Instructions: Personnel (13)

OSULP Instructions: Personnel (13, 13a, 13b, 13c)

To answer these questions, contact the OSU Accounting Office. The questions Total Library Staff (Q13), Professional Staff (Q13a), and Support Staff (13b) are easy to answer. Question 13c: Student Assistants requires a "best guess" based on the average student pay per hour (usually $10) divided by the total budget for students. The OSU Accounting Office can help to figure the answer for Question 13c.

Remember that this is reporting FTE not head counts and to round up per the instructions.

FY09  FY10 FY11 FY12 FY13
13a-Professional Staff FTE 45.00 45.00 40.00 40.00 39.00
13b-Support Staff FTE 40.00 40.00 41.00 45.00 42.00
13c-Student Assistants FTE 9.90 11.60 14.20 17.80 18.50

Student FTE Formula

FY09 FY10 FY11 FY12 FY13
8c-Salaries & Wages Student Assistants $205,014 $241,585 $296,610  $370,132  $384,904
Average pay/hour $10 $10 $10 $10 $10
Hours 20,501.40 24,158.50 29,661.00 37,013.20 38,490.40
Hours/FTE 2,080.00 2,080.00 2,080.00 2,080.00 2,080.00
FTE 9.86 11.61 14.26 17.79 18.51

ACRL Instructions: Personnel (13, 13a, 13b, 13c)

Questions 13-13c. Personnel. Report the number of FTE (full-time equivalent) staff in filled positions, or positions that are only temporarily vacant. ARL defines temporarily vacant positions as positions that were vacated during the fiscal year for which ARL data were submitted, for which there is a firm intent to refill, and for which there are expenditures for salaries reported in the Expenditures section. 

Include cost recovery positions and staff hired for special projects and grants, but provide an explanatory footnote indicating the number of such staff. If such staff cannot be included, provide a footnote. To compute full-time equivalents of part-time employees and student assistants, take the total number of hours per week (or year) worked by part-time employees in each category and divide it by the number of hours considered by the reporting library to be a full-time work week (or year). Round figures to the nearest whole numbers. 

Exclude maintenance and custodial staff. Report figures for the following groups of personnel: 

Question 13a. Professional Staff. Since the criteria for determining professional status vary among libraries, there is no attempt to define the term “professional.” Each library should report those staff members it considers professional, including, when appropriate, staff who are not librarians in the strict sense of the term, for example computer experts, systems analysts, or budget officers. 

Question 13b. Support Staff. Report the total FTE (see Personnel, above) of staff are not included in Professional Staff

Question 13c. Student Assistants. Report the total FTE (see Personnel, above) of student assistants employed on an hourly basis whose wages are paid from funds under library control or from a budget other than the library’s, including federal work-study programs.