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ScholarsArchive@OSU

Deposit Your Dissertation/Thesis

Graduate Thesis/Dissertation Submission Instructions

These instructions are for theses and dissertations only.

For help and information contact Steve VanTuyl (steve.vantuyl@oregonstate.edu; 541-737-7263)


Prepare Your Document for Submission

All thesis submissions must be in PDF format.
Adobe Acrobat Pro is the preferred software for making PDF documents. The software is available in Milne Computing Center.

1. Name your PDF file using this format:
LastnameFirstnameMiddleinitialGraduationyear.pdf (e.g., SmithEmilyA2009.pdf)

2. Consider the accessibility of your document. Take a look at our guidelines for accessibility and consider whether your document is accessible. While making accessibility changes is not required, it is considered best practice to avoid common accessibility mistakes. Our guidelines are located here: ScholarsArchive@OSU Accessibility Submission Guide.


Start Your Submission

1. Go to ScholarsArchive@OSU.

2. Click Login and enter your ONID name (e.g., smithem) and password.

3. Click Submissions and Tasks on the right side of the page.

4. Click Start a New Submission.

5. Choose collection: Electronic Theses and Dissertations. DON'T CHOOSE YOUR DEPARTMENTAL COLLECTION (e.g., Theses, Dissertations and Student Research Papers [Mathematics]).


Complete the Online Form

Initial Questions

1. Multiple titles: Does your thesis have multiple titles? This rarely happens. Leave the box unchecked.

2. Published: Check this box even though your thesis hasn’t been officially published. Checking the box will allow you to add a date to your thesis later in the submission process. Click Next.
 

Describe Item (page one)

3. Student: Enter your last name in the first box (e.g., Smith). Enter your first name and middle initial (with a period) in the second box (e.g., Emily A.)

4. Title: Enter the title of your thesis.

5. Advisor: Enter your advisor’s last name, first name and middle initial.

6. Committee Member: Enter your committee member's last name, first name and middle initial. Click on Add to enter another committee member, until all committee members are listed.

7. Date of Issue: Enter the year, month and day listed on your thesis or dissertation. This is usually your presentation date.

8. Abstract: Copy and paste the abstract from your PDF file. Don’t worry about proper formatting for diacritics, mathematics symbols, etc. Library staff will format these before uploading your thesis or dissertation. Click Next.


Describe Item (page two)

9. Degree Name: The name of your degree.

10. Degree Level: Master’s or Doctoral

11. College/Department: Click the name of the college or department.

12. Granting Institution: Oregon State University

13. Type: Thesis/Dissertation

14. Copyright Date: Enter the date from your copyright page. The copyright date is usually the same as the presentation date. Use YYYY, name of month and day.

15. Graduation Date: Use the year of your commencement, e.g. Graduation Date: 2012.

16. Language: Choose the language of the main content of the thesis (e.g., English (United States)).

17. Keywords: Enter one keyword or phrase per box. Click Add to enter additional keywords.

18. Subjects, LCSH: Skip. Library Use Only.

19. Digitization Specifications: Skip. Library Use Only.

20. Relation: Skip. Library Use Only.

21. Additional Information: Skip. Library Use Only.

22.  Next.

 
Upload Your File and Review the Submission

1. Document File: Click Browse. Locate your PDF file and Open.

2. File Description: Enter Thesis or Dissertation. If you have another file click Upload file & add another.

3. Click on file name(s) to verify that the correct file(s) is (are) uploaded. Click Next.

4. Review your submission. Correct any mistakes by using the Correct one of these buttons. Once everything is correct, click Next at the bottom of the page.


Grant the License(s)

1. Creative Commons License: You may add a Creative Commons license to your item, which allows your work to be shared and re-used. Find more information about the licenses under the Creative Commons tab. DO NOT assign a Creative Commons license if you plan to place an embargo on your thesis (see why here).

2. Select either “License Type: Creative Commons” or “License Type: No Creative Commons License.” DO NOT select “CC0.”

a. If you select “License Type: Creative Commons” answer the two questions.
b. ScholarsArchive@OSU will automatically assign the correct Creative Commons license.

3. Click Next.

4. Read the Distribution License, check I Grant the License and click Next.

5. Click Complete submission.


Logout of ScholarsArchive@OSU Website

1. Look under My Account on the right hand side of page. Click Logout.

Your submission is now complete. You should receive an email within a few days containing the permanent url to your thesis or research paper.


Request an Embargo

If you need your research restricted to the OSU community, please review the instructions under the Embargoes tab on this web guide.


Questions?
Contact Steve VanTuyl (steve.vantuyl@oregonstate.edu; 541-737-7263) at OSU Libraries.

Deposit Your Graduate Capstone Project

Graduate Capstone Project Submission Instructions

These instructions are for non-thesis capstone projects/papers only.

For help and information contact Steve VanTuyl (steve.vantuyl@oregonstate.edu; 541-737-7263)


Prepare Your Document for Submission

All submissions must be in PDF format.
Adobe Acrobat Pro is the preferred software for making PDF documents. The software is available in Milne Computing Center.

1. Name your PDF file using this format:
LastnameFirstnameMiddleinitialGraduationyear.pdf (e.g., SmithEmilyA2009.pdf)

2. Consider the accessibility of your document. Take a look at our guidelines for accessibility and consider whether your document is accessible. While making accessibility changes is not required, it is considered best practice to avoid common accessibility mistakes. Our guidelines are located here: ScholarsArchive@OSU Accessibility Submission Guide.


Start Your Submission

1. Go to ScholarsArchive@OSU.

2. Click Login and enter your ONID name (e.g., smithem) and password.

3. Click Submissions and Tasks on the right side of the page.

4. Click Start a New Submission.

5. Choose collection: Select the departmental or program collection from the dropdown list (e.g. Natural Resources). DON'T CHOOSE ELECTRONIC THESES AND DISSERTATIONS. If you do not see your program in the dropdown, contact us for assistance.

  • Master of Natural Resources Students - Submit your papers to the collection: Theses, Dissertations and Student Research Papers (College of Forestry, 1984/85 to Present)


Complete the Online Form

Initial Questions

1. Multiple titles: Does your project have multiple titles (e.g. your project is a combined set of multiple, individual publications)? This rarely happens. Leave the box unchecked.

2. Published: Check this box even though your project hasn’t been officially published. Checking the box will allow you to add a date to your thesis later in the submission process. Click Next.
 

Describe Item (page one)

3. Student: Enter your last name in the first box (e.g., Smith). Enter your first name and middle initial (with a period) in the second box (e.g., Emily A.)

4. Title: Enter the title of your project.

5. Advisor: Enter your advisor’s last name, first name and middle initial.

6. Committee Member: Enter your committee member's last name, first name and middle initial if you have committee members for your project. Click on Add to enter another committee member, until all committee members are listed.

7. Date of Issue: Enter the year, month and day listed on your project. This is usually your presentation date.

8. Abstract: Copy and paste the abstract from your PDF file. Click Next.


Describe Item (page two)

9. Degree Name: The name of your degree.

10. Degree Level: Master’s or Doctoral

11. College/Department: Click the name of the college or department.

12. Granting Institution: Oregon State University

13. Type: Research Paper

14. Copyright Date: Enter the date from your copyright page. The copyright date is usually the same as the presentation date. Use YYYY, name of month and day.

15. Graduation Date: Use the year of your commencement, e.g. Graduation Date: 2012.

16. Language: Choose the language of the main content of the thesis (e.g., English (United States)).

17. Keywords: Enter one keyword or phrase per box. Click Add to enter additional keywords.

18. Subjects, LCSH: Skip. Library Use Only.

19. Digitization Specifications: Skip. Library Use Only.

20. Relation: Skip. Library Use Only.

21. Additional Information: Skip. Library Use Only.

22.  Next.

 
Upload Your File and Review the Submission

1. Document File: Click Browse. Locate your PDF file and Open.

2. File Description: Enter Thesis or Dissertation. If you have another file click Upload file & add another.

3. Click on file name(s) to verify that the correct file(s) is (are) uploaded. Click Next.

4. Review your submission. Correct any mistakes by using the Correct one of these buttons. Once everything is correct, click Next at the bottom of the page.


Grant the License(s)

1. Creative Commons License: You may add a Creative Commons license to your item, which allows your work to be shared and re-used. Find more information about the licenses under the Creative Commons tab. DO NOT assign a Creative Commons license if you plan to place an embargo on your thesis (see why here).

2. Select either “License Type: Creative Commons” or “License Type: No Creative Commons License.” DO NOT select “CC0.”

a. If you select “License Type: Creative Commons” answer the two questions.
b. ScholarsArchive@OSU will automatically assign the correct Creative Commons license.

3. Click Next.

4. Read the Distribution License, check I Grant the License and click Next.

5. Click Complete submission.


Logout of ScholarsArchive@OSU Website

1. Look under My Account on the right hand side of page. Click Logout.

Your submission is now complete. You should receive an email within a few days containing the permanent url to your thesis or research paper.


Request an Embargo

If you need your research restricted to the OSU community, please review the instructions under the Embargoes tab on this web guide.


Questions?
Contact Steve VanTuyl (steve.vantuyl@oregonstate.edu; 541-737-7263) at OSU Libraries.