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Preserving and Sharing Data with ScholarsArchive@OSU: Repository Services

Oregon State University provides digital preservation and sharing for OSU-affiliated researchers via our institutional repository, ScholarsArchive@OSU. This guide tells you everything you need to know about using SA@OSU for datasets.

Preservation, Access and Discoverability Services

In addition to data management workshops and outreach, Oregon State University provides data storage, preservation, and access support free of charge to all affiliated researchers and labs. This service has three components:

Data Preservation

The ScholarsArchive@OSU repository provides mirroring, redundancy, media migration, access control, and other security-based services that ensure the data are appropriately archived for as long as the data owner specifies.

Data Access

Access to research data is an important issue that many funding agencies take into consideration when awarding grants to researchers. Journals are also increasingly requiring authors to make the research data underlying a publication freely available. Through ScholarsArchive@OSU, Oregon State University supports a variety of ways to grant access to your data:

  • Open Data: Researchers can upload their data to the web using the ScholarsArchive@OSU repository platform, upon which data can be organized and described in a way that will increase its discoverability for other researchers. When data is available freely on the web, it provides a variety of benefits. The Center for Digital Scholarship and Services recommends that all non-sensitive data be made openly available.
  • "Embargoed" Data: Researchers can describe their data in the ScholarsArchive@OSU repository, while limiting access to the dataset itself for up to five years. After the embargo period has expired, the dataset automatically becomes accessible for download. Learn more about the ScholarsArchive@OSU Embargo Policy here.

To get started on making your data Open, visit our page on How to Prepare Your Data for Submission to the ScholarsArchive@OSU Repository.

Data Discoverability

You can greatly increase discoverability of your work by supplying meaningful descriptive information (metadata) for files uploaded to the ScholarsArchive@OSU repository. Metadata experts are available to help you convert existing information (research methodologies, data dictionaries, etc.) to easily searchable keywords.

Data entrusted to the ScholarsArchive@OSU repository is also assigned a persistent URL, called a Handle, which will function in perpetuity—no more broken links. We will also assign your dataset a DOI (Digital Object Identifier), a unique identifier that is becoming a publishing standard, which will help others cite and find your data. Email ResearchDataServices@oregonstate.edu to learn more about DOIs.

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